Real-Time Inventory Tracking with Real Time Alerts using Microsoft Power Apps

A Chennai-based manufacturer with 300+ employees tracked inventory through spreadsheets, which caused data errors each time stock was updated by hand.

• Procurement team had no live view of stock levels, so shortages were found late and affected procurement planning.
• Stock checks were done on a fixed schedule, not in response to actual consumption.

A Power Apps application, backed by Microsoft Dataverse, gives floor operators and procurement teams a shared, live view of stock levels. Power Automate checks Dataverse stock levels against set thresholds and sends alerts to Teams and Outlook when replenishment is needed.

• Floor operators log quantity changes through mobile or web application, writing to Dataverse instead of updating a spreadsheet.
• A QR scanner on the device camera identifies items at the point of stock count, removing manual item lookup and reducing entry errors.
• Power Automate checks threshold values in Dataverse and sends a notification to Teams and Outlook when stock falls below the set level.