Real-Time Inventory Tracking with Automated Alerts
Stock visibility raised to 100% real-time, manual tracking effort cut by 70%, and automated threshold alerts reduced procurement response from days to minutes for a 300-person manufacturing team.
A Chennai-based manufacturer with 300+ employees tracked inventory through spreadsheets, which caused data errors each time stock was updated by hand.
- Procurement team had no live view of stock levels, so shortages were found late and affected procurement planning.
- Stock checks were done on a fixed schedule, not in response to actual consumption.
A Power Apps application, backed by Microsoft Dataverse, gives floor operators and procurement teams a shared, live view of stock levels. Power Automate checks Dataverse stock levels against set thresholds and sends alerts to Teams and Outlook when replenishment is needed.
- Floor operators log quantity changes through mobile or web application, writing to Dataverse instead of updating a spreadsheet.
- A QR scanner on the device camera identifies items at the point of stock count, removing manual item lookup and reducing entry errors.
- Power Automate checks threshold values in Dataverse and sends a notification to Teams and Outlook when stock falls below the set level.
| Impact Metric | Before | After |
|---|---|---|
Stock visibility | 0% real-time (periodic spreadsheet checks) | 100% real-time across production and procurement |
Manual effort for inventory tracking | 100% manual | 70% reduction in effort |
Procurement alerts | 0 automated alerts | Instant notification via Teams and Outlook at threshold |
Stock updates from the floor write to Dataverse, procurement sees the same data as floor operators without waiting for a separate update. Alerts fire at the threshold, so the procurement team can act before a shortage occurs. The fixed check cycle is removed because the system monitors stock levels continuously.
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