Real-Time Inventory Tracking with Automated Alerts
Stock visibility raised to 100% real-time, manual tracking effort cut by 70%, and automated threshold alerts reduced procurement response from days to minutes for a 300-person manufacturing team.
A Chennai-based manufacturer with 300+ employees tracked inventory through spreadsheets, which caused data errors each time stock was updated by hand.
- Procurement team had no live view of stock levels, so shortages were found late and affected procurement planning.
- Stock checks were done on a fixed schedule, not in response to actual consumption.
A Power Apps application, backed by Microsoft Dataverse, gives floor operators and procurement teams a shared, live view of stock levels. Power Automate checks Dataverse stock levels against set thresholds and sends alerts to Teams and Outlook when replenishment is needed.
- Floor operators log quantity changes through mobile or web application, writing to Dataverse instead of updating a spreadsheet.
- A QR scanner on the device camera identifies items at the point of stock count, removing manual item lookup and reducing entry errors.
- Power Automate checks threshold values in Dataverse and sends a notification to Teams and Outlook when stock falls below the set level.
| Impact Metric | Before | After |
|---|---|---|
Stock Visibility | 5% | 100% |
Manual Inventory Tracking | 100% | 20% |
Procurement Alert Latency | 24 hrs | < 1 min |
Poor communication between the factory floor and procurement caused shortages. Linking stock updates to a shared system lets the purchasing team act early.
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