Centralizing Site Progress and Subcontractor Billing for a Construction Firm

Managing multiple construction sites made it difficult for the head office to track project progress, monitor material usage, and control spending. Delays in receiving accurate site information affected project monitoring and decision-making.

• Site teams maintained progress logs in separate spreadsheets, leading to duplicate entries and inconsistent project records.
• Material deliveries were recorded on paper without checking them against purchase orders, making it difficult to track stock across sites.
• Labour attendance and daily work progress were recorded manually, delaying reports to the head office.
• Subcontractor invoices were checked against handwritten site records, extending bill verification and payment approvals.

A centralized web application built to connect project budgets with daily site activities, material records, and subcontractor billing. It gave site teams one place to record updates and helped the head office monitor project operations.

• Links project activities to Bills of Quantities (BOQ), keeping approved quantities, rates, and budgets connected to each task.
• Creates work orders against approved budget items to keep subcontractor claims within the agreed work scope.
• Allows site teams to record daily progress, equipment usage, and labour attendance through mobile devices.
• Matches incoming material deliveries against purchase orders and updates stock records across sites.